Privacy Policy

**Privacy Policy**

Hamilton AI Inc. takes the security of your data and our infrastructure very seriously. We are committed to providing an environment that is safe, secure, and available to all of our customers all the time.

**Last updated: November 2024**

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**Acceptable Use**

**Cookie Policy**

**Privacy Policy**

**Referral Policy**

**Security & Compliance**

**Terms and Conditions**

**Vulnerability Disclosure Policy**

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### 1. Introduction

This Privacy Policy sets out how we, Hamilton AI Inc., with a registered office at 651 North Broad Street, Middletown, DE 19709, UnitedStates, collect and process your personal data. It also explains your rights in relation to your personal data. For any questions about this Privacy Policy or to exercise any rights related to your personal data, you can contact us at the address above or by email at support@hamilton.ai. Our preferred contact method is email.

This Privacy Policy affects your legal rights and obligations, so please read it carefully. If you do not agree to be bound by this Privacy Policy, please do not provide your personal data to us.

We may update this Privacy Policy from time to time, especially to reflect changes in applicable laws. If such changes substantially affect your rights, we will take reasonable measures to notify you. Otherwise, you are responsible for regularly reviewing this Privacy Policy to be aware of any changes.

Hamilton AI Inc. may collect your personal data directly from you or from your employer if they are a client of Hamilton AI Inc. In this context, we act as the controller of your personal data. If a client uploads your personal data to our platform, we act as the processor, processing data in accordance with the client’s instructions.

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### 2. What Personal Data Do We Collect and From Whom?

We collect identifiable information about you, such as your name, email address, phone number, and IP address. We may anonymize or pseudonymize such data to use for internal purposes.

#### 2.1 Data You Provide to Us

You may provide data directly by:

- Using our website or mobile app

- Applying for a job with us

- Subscribing to our product updates

- Contacting us with inquiries, comments, or complaints

We may collect data you provide directly or through social media platforms, third-party applications, or from others, such as when a colleague adds you to their workspace.

#### 2.2 Data We Automatically Collect About You

When you interact with our website or app, we automatically collect information about your device, such as:

- Technical details (e.g., device type, browser, operating system)

- Preferences and settings (e.g., time zone, language)

- Duration and usage of services and features

Some data is collected through cookies and tracking technologies. Please see our Cookies Policy for details.

#### 2.3 Data from Connected Third-Party Services

If you choose to connect third-party services like Google, or Microsoft, we may automatically collect data from those services, including:

- Profile information

- Name and email address

- Emails, calendar data, and files

#### 2.4 Data from Others

Your employer, colleagues, or other parties may provide us with your personal data, such as your email address, to create a platform account for you.

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### 3. Lawful Use of Your Personal Data

We will only process your data if we have a lawful basis, such as:

- Consent (if you choose to use third-party integrations)

- Contract performance (with you or your employer)

- Legal compliance

- Legitimate business interests

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We will not use your data to develop, improve, or train generalized AI and/or ML models.

#### 3.1 Data from Employer or Colleague

If your data is provided by your employer or colleague to use our platform, we process it as necessary to perform our contract with them.

#### 3.2 Data from Connected Services

If you connect third-party services, we process your data aspart of providing platform access and enhancing your experience.

#### 3.3 Uploaded Data

Data you upload to our platform is processed in line with the purposes you agreed upon.

#### 3.4 Legitimate Interests

We may also process your data for legitimate interests, such as customer service or legal compliance.

#### 3.5 Marketing and Updates

We may use your data to send you marketing and product updates if you have opted in. You can opt out anytime.

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### 4. Who Do We Share Your Data With?

For legitimate business interests, we may share data with:

- Service providers (e.g., payment processors, IT services)

- Legal or regulatory authorities when required

- During negotiations of a business transfer (e.g., mergeror acquisition)

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### 5. Where We Store and Process Your Data

Your data may be transferred outside of the United States.If so, we ensure it is transferred securely and complies with data protection laws.

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### 6. Security

We implement security measures to protect your data. While we strive to secure your data, no system can be entirely secure. In case of a breach, we will take immediate action to mitigate the effects.

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### 7. Your Rights

You have the right to:

- Access, correct, or delete your data

- Restrict processing or request data portability

- Opt out of marketing communications

If we process data on behalf of a client, we act as a processor, and you should contact the client directly to exercise your rights.

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### 8. Retention of Data

We retain personal data as required by law and for the period necessary to fulfill the purposes outlined in this Privacy Policy. Insome cases, we may anonymize data for research purposes indefinitely.

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### 9. General

If any part of this Privacy Policy is invalidated by a court, other sections will remain in full effect. This Privacy Policy is governed by the laws of Delaware, USA, and you agree to submit to its courts.

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### 10. Contact Us

For inquiries about this Privacy Policy or any privacy-related questions, please contact us at support@hamilton.ai

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